sent to Japanese housing construction companies
[1-1] Did your company respond to our last questionnaire, sent in February?
[2-1] Did your company investigate your supply chain for wood products originating from Sarawak?
Yes [Go on to 2-2] No [Go on to Question 3]
[2-2] When did you investigate?
[2-3] What encouraged you to do so?
[2-4] Did your company find wood products originating from Sarawak?
Yes [Go on to 2-6] No [Go on to Question 3] Unable to identify [Go on to 2-5]
[2-5] For those who answered ‘unable to identify’, please explain why you could not identify?
[2-6] For those who answered “Yes”, has your company excluded from your supply chain wood products originating from logging in Sarawak?
Yes [Go on to Question 3] No [Go on to 2-7]
[2-7] For those who answered “No” on 2-F, please explain why you didn’t exclude?
[3-1] Have you developed or adjusted CSR policy and procurement guidelines on environmental and human rights issues relating to the source of your timber products since February when we sent first questionnaire?
Developed Not developed [Go on to Question 6]
Adjusted Not adjusted [Go on to Question 4]
[3-2] For those who answered “Developed” or “Adjusted”, please explain when you developed / adjusted?
[3-3] Why did you develop / adjust? Please give a reason or motivation.
[3-4] What range of products does it cover? (Ex. timber sourcing from Sarawak, flooring material, concrete panel, base material, lumber, sawn timber)
Question 4: For those who answered “Developed”, “Adjusted” or “Not adjusted” on 3-1, please answer the following questions.
[4-1] How do you define “legality”?
[4-2] In relation to Sarawak specifically: Have you proven “legality” with document(s) issued by Sarawak State Government?
Yes No [Go on to 4-4]
[4-3] If you answered ‘Yes’, do you regard such a document as sufficient to prove ‘legality’?
Yes [Go on to 4-6] No [Go on to 4-4]
[4-4] For those who answered “No”, what is the evidence to prove “legality”?
[4-5] Do you require proof of legality in sourcing and operations?
< Infractions of the rights and interests of indigenous people >
[4-6] Is a check of land tenure legality required?
[4-7] Is proof of the Free, Prior and Informed Consent of Indigenous communities required where applicable?
[4-8] Is the degradation or conversion of natural forests prohibited?
[4-9] Are forestry operations in primary forest prohibited?
[4-10] Are forestry operations that degrade high carbon value and / or high carbon stock forest prohibited?
[4-11] Are operations in protected areas prohibited? Are harvestings of protected species prohibited?
[4-12] Is there any check on whether concession issuances and wood products are tainted by corruption?
< Forest certification >
[4-13] Are there provisions regarding “forest certification” in your CSR policy and procurement guidelines?
[4-14] If so, which certificates are sought?
[4-15] Are any preferred?
Question 5: For those who answered “Developed”, “Adjusted” or “Not adjusted” on 3-A, please continue to answer the following questions.
[5-1] Are your procurement policies publicly available?
Yes No [Go on to 5-3]
[5-2] How can they be obtained? (for example, on the company website, by contacting the company)
[5-3] Do you verify the implementation of procurement guidelines?
Yes [Go on to 5-4] No [Go on to 5-9]
[5-4] When? How often? When was your most recent review of implementation?
[5-5] Who reviews implementation? (is it conducted internally or carried out by an independent third party?)
[5-6] What do you do if you find that your procurement guidelines are not being properly implemented?
[5-7] How do you ensure that implementation occurs?
[5-8] Do you / will you upgrade your procurement guidelines if you find that they are insufficient to achieve your desired results?
[5-9] For those who answered “No” on 5-3, do you intend to implement verification procedures?
[5-10] If not, why not?
Question 6: For those who answered “Not developed” on 3-C, please answer the following questions.
[6-1] Do you have any kind of procurement guidelines?
Yes [Go on to 6-2] No [Go on to 6-4]
[6-2] Are they publicly available? Ex. At your home page?
[6-3] How will you ensure that they are implemented?
[6-4] For those who answered “No” on 6-1, why not?
[6-5] Do you intend to introduce and implement some? If so, what is your timeline for introduction? If not, why not?
[6-6] How will they be designed (for example where will you get advice from? Will ENGOs be consulted?)